Cloud Accounting You Say? Like Xero?
So what makes Cloud accounting better than my standard desktop software package? It’s a real buzz in the business world right now this idea of the cloud, but what does it really give me that is so much better than what I use currently? Lets take a quick look at some of the benefits of using cloud accounting software? If you want to discuss your specific situation in more detail feel free to get in touch for a free 30 minute consultation.
The Cost Factor
With Cloud Accounting services, you subscribe and get access to a comprehensive accounting system at a fixed cost each month, on a pay as you go basis. The providers do the work in managing the remote servers, doing software upgrades, provide storage and do security updates too. No need to outlay for annual software packages, constantly update it and add hardware for your office. In addition, when you’re on a tight budget, knowing your fixed monthly subscription costs is helpful for budget planning.
Take Your Office anywhere with the Internet
On the go all the time? Easily take your ‘office’ with you when you are out and about – where there’s Internet, you can access your financial data from wherever you are from your laptop or mobile. (Most Cloud Accounting Providers can offer you mobile applications.) Great for balancing your work-life options – got to get home to collect your children, but still need to be accessible to accounting staff or client queries – the Cloud interface makes it happen so you can work from anywhere.
Teamwork – got several staff members needing to process accounting transactions? Maybe at different locations. Your staff buyer wants to know stock levels. With cloud, your staff can login, access, edit and share documents on the same workface. Cloud-based file sharing applications help them make updates in real time and allows them full visibility of their collaborations. You and your team can both work online on the same document or webpage, no need to circulate documents back and forth showing corrections – members access and work on the same page, in real time. (Quality Cloud Software applications have settings and security controls for Administrators to control each member’s access to your business data so you can restrict access to portals, like Payroll or bank accounts).
Accounting problems? Your Book keeper or Accountant can login into your Accounting system from their office to fix or locate the problem – no need to go their office.
Back Up of Data and Loss of Devices
On manual systems, do you remember to back up your sensitive data each time to your servers often? Cloud based applications offer safe and secure storage of your data on remote servers. If your business burnt down, or child has knocked coffee all over your laptop or dropped your IPhone (ouch) – don’t panic – your data is still available on the cloud. You’ll just have to access it from another replacement device. (Remember to change your passwords for access to any cloud based applications on your device).
So if you are ready to take the leap into the Cloud – feel free to get in touch and we can help you get started on your journey.