Do you hate the hassle that comes with signing and returning documents in this electronic age?
You get a form via email that need to be completed, signed and returned….. but your printer is conveniently out of ink, and you have to borrow a friends scanner. And suddenly the simple act of completing a form is HARD work.
Well it doesn’t have to be that way. There are a whole heap of online programs out there that mean you can complete and even sign a form without it leaving your screen. And you can often complete them on the go from your tablet or mobile.
But is it a legal signature if it is completed online, does that make the contract binding?
The Electronic Transactions Act 2002 states that a legal requirement for a signature can be met by electronic means (this is subject to a few exceptions). There are of course requirements that need to be met and while the Act deals primarily with situations where there is a legal requirement for a signature it is also useful for other signatures required for contracts to be binding.
Section 22 of the Act provides that an e-signature must:
- adequately identify you as the signatory and adequately indicate your approval of the information to which your signature relates, and
- be ‘as reliable as appropriate’, given the circumstances in which the signature is required.
How do we use Electronic Document Signing?
At Do the Sums we have identified the need to offer an alternative to the print, complete, scan and return system that seems standard in this day and age. We have found that the traditional system slows down the process and many of our clients prefer to do this online, without having to print out documentation.
So we now offering my clients the ability to complete and sign forms online. The program we use is Sign Now which allows me to email through the forms for you to easily complete from your computer, tablet or mobile. The process is quick and easy and means information can be sent and received almost instantly.
To see how it is done check out a demo: Sign Now
Needing help with completing financial accounts or accounting services?
Contact me today for a chat: Brenda@dothesums.co.nz